ARTICLE ONE – NAME
The name of the organization shall be: The Bob, Brême and Ruthledge Lakes Property Owners Association, (B.B.R).
ARTICLE TWO – AIMS AND OBJECTIVES
It shall be the purpose of this Association to:
1) Prevent pollution of the lakes
2) Prevent pollution of the surrounding terrain 3) Help safeguard the property of members
4) Promote and sponsor such activities as members may wish to enjoy 5) Otherwise serve the interests of the members.
ARTICLE THREE – MEMBERSHIP
All property owners at Bob, Brême and Ruthledge Lakes, located in the Municipality de La Pêche and the Municipality of Pontiac are eligible for membership in the Association, Members shall support to the best of their ability the aims and objectives of the Association.
ARTICLE FOUR – EXECUTIVE
Section 1 – The Association shall be governed by an Executive elected by Association members.
Section 2 – The Executive shall consist of the following: President, Vice-president, Secretary, Treasurer and four Directors.
Section 3 – The Executive shall be responsible for the general operation of the business of the Association in accordance with the Constitution and minutes of meeting of the Association.
Section 4 – The immediate Past-President shall be ex-officio, a member of the Executive.
Section 5 – The Executive shall take office immediately following their election.
Section 6 – Four members of the Executive shall form a quorum for the purpose of Executive meetings.
Section 7 – A member shall be elected to hold office in any of the executive positions for two years and can be re-elected.
Section 8 – If the Office of the President, Vice-president, Secretary, Treasurer or any other position on the Executive becomes vacant for reason of death, resignation or other reasons, the executive can nominate another person to fill the vacancy who is a member of the Association.
ARTICLE FIVE – ELECTION OF THE EXECUTIVE
Section 1 – The executive shall be elected by up to eight Electoral Officers, otherwise known as the Electoral Board, or Board, from amongst themselves.
Section 2 – Nominations for Electoral Officers shall be taken from the floor at annual meetings of the Association. Election of Electoral Officers by secret ballot and simple majority shall immediately follow the said nominations if more than eight candidates are nominated; otherwise those nominated shall automatically become Electoral Officers. Nominations are not valid unless consented to by the person nominated.
Section 3 – Candidates for Electoral Officer positions must be members of the Association, any member of the Association has the right to nominate any other members as an Electoral Officer and to vote in the election of Electoral Officers.
Section 4 – The Electoral Board shall elect the Executive immediately following the Board’s election and the Board shall be disbanded upon the election of the Executive.
ARTICLE SIX – MEETINGS
Section 1 – Meetings of the Executive shall be held at the call of the President or two of its members.
Section 2 – The Annual Meeting of the Association shall be held at any time designated by the Executive. The final report of the Treasurer and of the auditors will be submitted for approval at that time.
Section 3 – Other meetings of the Association shall be held at the call of the President or at the request of any five other members of the Association upon written application to the Secretary.
Section 4 – In the absence of the President, a meeting of the Association may be presided over by the Vice-president or one of the other elected members of the Executive. At least 25% of the membership of the Association shall form a quorum for the purpose of the Association meetings.
Section 5 – Meetings of the Association shall be governed by recognized parliamentary procedure.
ARTICLE SEVEN – COMMITTEES
Section 1 – The Executive may create committees by enlisting the aid of Association members or members of their household to act under the direction of the Executive to further the aims and objectives of the Association.
Section 2 – The terms of reference for each committee shall be determined by the Executive.
ARTICLE EIGHT – FINANCES
Section 1 – The Treasurer will present a written financial report at each annual meeting of the Association.
Section 2 –Cheques drawn on the Association’s Bank Account shall be signed by the Treasurer and one other member of the Executive. In the absence of the Treasurer, the signature of the President or
Vice-President will be accepted.
Section 3 – The Executive shall appoint one or more auditors whose duty it will be to audit the books of the Association and prepare a statement for submission to the annual meeting of the Association.
ARTICLE NINE – AMENDMENTS TO CONSTITUTION
The Constitution may be amended by a two-thirds majority vote at a fully constituted meeting of the Association called for that purpose. Notification of a proposal to amend the constitution must be submitted to the Secretary in writing prior to the meeting. The proposed amendment fully described, must appear on the agenda for that meeting.
ARTICLE TEN – ASSOCIATION DUES
The amount of the Association’s dues, which will be for the next calendar year (January 1 to December 31), will be decided by the members present at the annual meeting. The dues for the current year must be paid before a member may exercise his rights to vote at any meetings of the Association.
ARTICLE ELEVENTH – LIABILITIES OF THE ASSOCIATION
The Association shall not be responsible for any injury or loss sustained by anyone participating in any activity or event sponsored by it.
August 20, 2022